Advantages of Using a Time Clock System

There are various reasons for using a clock card and a time recorder as a method which is accurate for logging and managing time attendance of the employees. This is very useful to find the members of the staff who are coming late and move earlier without prior permission. The company which has the time clock is usually manufacturing and industrial company but there are other systems of the market that use management of time to increase the profit.

Benefits of clock cards:

The benefits of monitoring the attendance of the members of the staff closely by using the time recorders, clock in machines and clocking machines is that you can have a record of attendance of each member of staff, whether they were late for half an hour or 2 minutes and if they work regularly. These clocks does not show only the late comers but also the workers are managing their time for lunch hours and breaks, even the time the staffs are leaving home is noted precisely. The main advantage of this system is to catch hold of the employees who come late or leave early regularly. Time directly corresponds to money, as in the world of business there is a direct relationship between money and time.

Time clocks give precise tracking of hours:

In the absence of time clock the employee or employer should maintain a separate record for attendance to be looked at the time of the payment. Even if there is no known fraud, the estimation may go wrong easily. Estimating the end and beginning of breaks will be very tedious, usually staffs take short period of paid leaves and long period of unpaid leaves. Without a clock for time identifying this will lead to errors which are large.

Enforce company policy:

The time clock is separately programmed for each worker and if a worker is late it calls up to the manager to give the information or if an employee does not take a break for lunch at the end of an eight hour shift. This helps the manager to bring in and maintain the discipline of the employees and help the management to encourage workers who do hard work to take breaks which they skip.

The system of multi locations can combine payroll information from various locations instantly, providing workers to avoid waste of time and gas used for returning to the main office to check out.

A Helpful Guide to Choose Clock Cards

If you consider getting a time clock the first thing which should be noted is the complexity and size of company. If there is more number of employees in an organization the payroll is more complex and it is also difficult to find the problem for anyone when an error occurs. This time clock can be very helpful to run a business properly. The time clock of employees organize and simplify the number of worked hours, paid vacation, overtime, holidays and various other aspects of employees.

What is the size of your business?

To purchase time clock cards the huge determining factor is the size of the business. If the business is small then they can use something which is basic such as traditional systems like punch cards. This system is not possible for large organization. The organizations which are large need a system that is more robust, usually a digital time clock or software that maintain the track of time.

There are several time cards which use software based on the total number of users. These packages includes employees around 50, 75, 100, 250 etc… make sure that the system is updated with all the employees and any growth your business may have in future. Few software based time clocks are usually non upgradable. The other software have packages for updating so the packages can be upgraded by purchasing and it can be used later.

Various kinds of system:

This is just a gist of the commonly used system for employee time clock:

•    Card swipe time clock: These types of time clock are operated with a card which is in a size similar to the credit card that is swiped along with a machine to log the time worked.
•    Biometric time clock: The biometric time clock is operated with the finger print of the employee to check in and check out
•    Badges and pins: Here they check in and out using the pin number
•    Web and phone based time clock system: In this system they sign in and out through online by signing to their account

Are you using any software for payroll?

Few software, card swipe and biometric systems can be operated with different software programs for payroll which is inclusive of QuickBooks. This system has the ability to export. The usage of the information from the time clock along with these programs can reduce the hectic work on payroll calculation and it is a huge time saver.

If you are using a program for payroll makes sure that you check the compatibility of the product.